Event Types

Event Types

Event types are the foundation of your fundraiser program in DonationScout. They determine what organizations can request and define the terms of each fundraiser offering, including participating locations, schedule, donation percentage, payout rules, visibility, booking requirements, instructions, restrictions, and promotional materials.

Every account includes a Default Event Type, which applies the same fundraiser settings across all associated locations. If you need different rules for certain locations, promotions, or time periods, you can create additional event types with customized settings.

Create a New Event Type

To create a new event type:

  1. Navigate to Settings > Event Types.
  2. Select New Event Type.
  3. Complete the event details.

When creating your event type, you can configure:

  • Override Default Event Type – Choose whether this event type should replace the default event type for the selected locations.
  • Visibility
    • Public: Organizations can find and request this event type through your fundraiser page.
    • Private: The event type is only accessible through its unique share link.
  • Overwrite Creative – When enabled, creative assets attached to this event type replace the account- or brand-level creative.
  • Locations – Select the locations where this event type will be available.
  • Event Details – Add the event name, description, organizer instructions, and any rules or restrictions.
  • Payout Settings – Select the payout type, donation percentage, and the number of days after the event when organizers should expect payment.
  • Booking Requirements – Set the minimum advance notice required before an event can be booked.
  • Schedule – Choose whether the event is available all day or during a specific timeframe.
  • Availability – For non-default event types, choose whether the event is available year-round or only during a specific date range.

When finished, click Save.

Customize an Event Type

Every event type can be tailored to meet the needs of your fundraiser program. Common customizations include:

  • Participating locations
  • Donation percentage or payout rules
  • Event instructions
  • Rules or restrictions
  • Available days of the week
  • Time of day
  • Seasonal or date-limited availability
  • Promotional creative and flyers

To edit an existing event type, open it from the Event Types page, make your changes, and click Save.

Public vs. Private Event Types

Public Event Types

Public event types appear on your fundraiser page and can be requested by any eligible organization.

Private Event Types

Private event types are hidden from your fundraiser page and can only be booked by organizations that have the event's unique share link. They're ideal for:

  • Exclusive partner promotions
  • Employee or school appreciation events
  • One-time fundraising campaigns
  • Special offers with unique payout percentages or promotional materials

Event Type Examples

Many customers create multiple event types to support different fundraising programs. For example:

  • A standard fundraiser offering 20% back at all locations.
  • A weekday-only fundraiser available during lunch hours.
  • A seasonal fundraiser offered only during the fall semester.
  • A private promotional event with custom branding and a different donation percentage.

Pause an Event Type

If you need to temporarily stop accepting requests for an event type, open the event type and change its status from Active to Paused (when available). Pausing prevents new bookings while preserving all of the event type's settings, allowing you to reactivate it later.

Event Descriptions and Instructions

Each event type includes fields for both a Description and Instructions.

  • Description explains your fundraiser program and helps organizations understand what to expect before requesting an event.
  • Instructions provide guidance organizers should follow before, during, or after their fundraiser, such as promotional requirements, check-in procedures, or payout expectations.

Providing clear descriptions and instructions helps set expectations and creates a smoother experience for both your team and the organizations you support.